Select Page

The Governing Body

Alison Evans

Associate member for Staff Governor

Billie King

Co-Opted Governor

Catherine Bodin

Co-opted Governor

Claire O’Brien

Associate  Member / Deputy Head Teacher

Chantel Picton

Co-opted Governor

Graham Ferguson

Chair of Finance

Janet Sumner

Chair of
Student Support

Liz Cook

Headteacher

Marc Mosthav

Co-opted Governor

Mark Hooper

Vice Chair

Mark Glanville

Co-opted Governor

Mary Temperton

Chair of Curriculum

Matt Hall

Associate Member / Deputy Head Teacher

Rene Rastall

Chair of Governors

Rhona Franco

Clerk to the Governors

Would you like to be a governor?

School governors have 3 core strategic functions:

  • making sure there is clarity of vision, ethos, and strategic direction
  • holding the executive leaders to account for the educational performance of the organisation and its pupils and the performance management of staff
  • overseeing the financial performance of the organization and making sure its money is well spent

The role of a school governor

To contribute to the work of the governing body in ensuring high standards of achievement for all children and young people in the school by:

  • Setting the school’s vision, ethos and strategic direction;
  • Holding the headteacher to account for the educational performance of the school and its pupils; and
  • Overseeing the financial performance of the school and making sure its money is well spent.

The activities of a school governor

As part of the governing body team, a governor is expected to:

  1. Contribute to the strategic discussions at governing body meetings which determine:
  • the vision and ethos of the school;
  • clear and ambitious strategic priorities and targets for the school;
  • that all children, including those with special educational needs, have access to a broad and balanced curriculum;
  • the school’s budget, including the expenditure of the pupil premium allocation;
  • the school’s staffing structure and key staffing policies;
  • the principles to be used by school leaders to set other school policies.
  1. Hold the senior leaders to account by monitoring the school’s performance; this includes:
  • agreeing the outcomes from the school’s self-evaluation and ensuring they are used to inform the priorities in the school development plan;
  • considering all relevant data and feedback provided on request by school leaders and external sources on all aspects of school performance;
  • asking challenging questions of school leaders;
  • ensuring senior leaders have arranged for the required audits to be carried out and receiving the results of those audits;
  • ensuring senior leaders have developed the required policies and procedures and the school is operating effectively according to those policies;
  • acting as a link governor on a specific issue, making relevant enquiries of the relevant staff, and reporting to the governing body on the progress on the relevant school priority; and
  • listening to and reporting to the school’s stakeholders: pupils, parents, staff, and the wider community, including local employers.
  1. Ensure the school staff have the resources and support they require to do their jobs well, including the necessary expertise on business management, external advice where necessary, effective appraisal and CPD (Continuing Professional Development), and suitable premises, and that the way in which those resources are used has impact.
  2. When required, serve on panels of governors to:
  • appoint the headteacher and other senior leaders;
  • appraise the headteacher;
  • set the headteacher’s pay and agree the pay recommendations for other staff;
  • hear the second stage of staff grievances and disciplinary matters;
  • hear appeals about pupil exclusions.

The purpose of a school governor

All governors regardless of their constituency are elected or appointed with one common purpose – to govern the school in the best interest of pupils. In order to perform this role well, a governor is expected to:

  • get to know the school, including by visiting the school occasionally during school hours, and gain a good understanding of the school’s strengths and weaknesses;
  • attend induction training and regular relevant training and development events;
  • attend meetings (full governing body meetings and committee meetings) and read all the papers before the meeting;
  • act in the best interest of all the pupils of the school; and
  • behave in a professional manner, as set down in the governing body’s code of conduct, including acting in strict confidence.

A governor does NOT:

  • Write school policies;
  • Undertake audits of any sort – whether financial or health & safety – even if the governor has the relevant professional experience;
  • Spend much time with the pupils of the school – if you want to work directly with children, there are many other voluntary valuable roles within the school;
  • Undertake classroom observations to make judgements on the quality of teaching – the governing body monitors the quality of teaching in the school by requiring data from the senior staff and from external sources;
  • Do the job of the school staff – if there is not enough capacity within the paid staff team to carry out the necessary tasks, the governing body need to consider and rectify this.

As you become more experienced as a governor, there are other roles you could volunteer for which would increase your degree of involvement and level of responsibility (e.g as a chair of a committee). This document does not cover the additional roles taken on by the chair, vice-chair and chairs of committees.

 

The time commitment for a governor

Under usual circumstances, you should expect to spend between 10 and 20 days a year on your governing responsibilities; the top end of this commitment, which equates to about half a day per week in term time, is most relevant to the chair and others with key roles, such as chairs of committees. Initially, we would expect your commitment to be nearer 10 days a year. However, there may be periods when the time commitment may increase, for example when recruiting a headteacher. Some longstanding governors may tell you that they spend far more time than this on school business; however, it is fairly common for governors to undertake additional volunteering roles over and above governance.

Under Section 50 of the Employment Rights Act 1996, if you are employed, then you are entitled to ‘reasonable time off’ to undertake public duties; this includes school governance. ‘Reasonable time off’ is not defined in law, and you will need to negotiate with your employer how much time you will be allowed.

Expenses: Governors may receive out of pocket expenses incurred as a result of fulfilling their role as governor, the school does have a Governor Allowances Policy. Payments can cover incidental expenses, such as travel and childcare, but not loss of earnings.

Code of Practice for Governors of EPCS

Governors should recognise that:

  • The Headteacher is responsible for the internal organisation, management and control of the school, delivery of the curriculum, and implementation of policies and the strategic framework established by the Governing Body.
  • Their priority is to provide vision and direction, ensure statutory responsibilities are met, challenge and support the senior management team, and know the strengths and weaknesses of the school.
  • They need to maintain an appropriate balance between being supportive and challenging the actions being taken to improve the school.
  • All governors have equal status and that there is no legal authority to act individually or speak on behalf of the school, except when given delegated authority to do so. Governors should accept that:
  • They have a duty to act fairly and without prejudice with an over-riding concern for the welfare of the school as a whole whilst considering carefully how decisions may affect other schools.
  • They have a commitment to be actively involved in the work of the Governing Body and getting to know the school.
  • They have a responsibility to assess their own development requirements and to keep abreast of developments in the world of education.
  • In carrying out their duties governors should:
    • strive to work as a team and to develop effective working relationships with the Headteacher, staff, parents, LA and other relevant agencies, and the community.
    • observe complete confidentiality when required or asked to do so and exercise prudence when discussing outside the Governing Body potentially contentious issues affecting the school.
    • recognise the school’s successes, ask questions that are probing without being confrontational, and be prepared to be critical when necessary.
    • encourage the open expression of views, support and encourage each other, and accept collective responsibility for all decisions taken by the Governing Body.
    • turn up regularly for meetings, prepare for meetings by reading the documentation provided and carry out any actions allocated to them.
    • get to know the school but only make visits to school within the framework of the visits policy established by the Governing Body.
  • Governors should always be mindful of their responsibility to maintain and develop the ethos and reputation of the school when discharging their duties.

Governing Body Committees

  • The governing body exists to provide strong strategic leadership to the school, ensuring accountability for its educational and financial performance.
  • The Governing Body consists of 5 committees
  • Each committee has its own Terms of Reference, Membership, and Procedures

The Governing Body Committee Structure

The Governors have 5 committees

Leadership and Management, Finance and Resources, Curriculum and Student Support, and Full Governing Body.

Each committee has its own Terms of Reference which guides its work. This includes responsibility for policies specific to that committee’s work.

The Governing Body Committee

The Governing Body shall take a strategic role, act as a critical friend to the school and be accountable for its decisions. In addition it shall set objectives and agree, monitor and review policies, targets and priorities.

Terms of Reference

  • To agree constitutional matters, procedures and dates of meetings for the Governing Body.
  • To recruit new governors as vacancies arise, and suspend governors as appropriate.
  • To appoint Associate Members of the Governing Body in addition to those specified in the Instrument of Government, and to agree their attendance rights at full Governing body meetings, and attendance and voting rights in committees.
  • To appoint or remove the Chair, Vice Chair, Clerk to the Governors, SEN Governor and Link Governor.
  • To determine the structure, membership, terms of reference and clerking arrangements of committees.
  • To receive reports from individuals and committees to whom responsibilities have been allocated, and to consider whether any further action by the Governing Body is necessary.
  • To receive the Headteacher’s Report each meeting and to consider whether any further action by the Governing Body is necessary.
  • To agree the budget, and the associated staffing structure and curriculum plan.
  • To agree the school’s Local Offer.
  • To set student performance targets, to approve the three-year School Vision and a one-year Raising Achievement Plan and to monitor progress with meeting targets in the Raising Achievement Plan.
  • To prepare for an Ofsted Inspection and produce the subsequent action plan.

Membership and procedures

  • The Governing Body is composed of the governors detailed in the Instrument of Government together with up to three Associate Members.
  • The Clerk to the Governing Body is the Clerk to the Governors.
  • The business of the Governing Body is carried out in accordance with the procedures and protocols specified in the Governors’ Handbook and the Governors’ Standing Orders.
  • The quorum for a meeting is 50% of the existing membership of the Governing Body rounded up to the nearest whole number.

The Leadership and Management Committee

The Leadership and Management Committee shall oversee the operation and performance of the Governing Body, contribute to the preparation of the three-year School Vision and a one-year Raising Achievement Plan and oversee the external communications aimed at enhancing the reputation of the school.

Terms of Reference

  • To determine the strategic direction of the Governing Body and present proposals for what the Governing Body should seek to achieve during the academic year.
  • To recommend the program of work and schedule of meetings for the Governing Body and its Committees for the academic year, and if necessary to allocate tasks directly to Committees if this will allow deadlines to be met.
  • To review standing orders and working arrangements.
  • To organise support and training for governors, and to arrange for the induction of new governors.
  • To oversee arrangements for governor involvement in the planning process, and recommend to the Governing Body a three-year School Vision and a one-year Raising Achievement Plan based on the Self Evaluation Form.
  • To agree the School Prospectus.
  • To monitor communications with parents, external agencies, and the community.
  • To ensure that there are effective processes in place to establish, record, review, advertise, and monitor school policies.
  • To make recommendations to the Governing Body to establish working groups to deal with specific issues.
  • To offer advice to the Headteacher about matters which are particularly sensitive or difficult.
  • To review, recommend for approval and monitor implementation of the policies allocated to the Committee in the Register of Policies and Documents.
  • To perform the skills audit for the Governing Body every two years.
  • To ensure succession planning for the Governing Body

Membership and procedures

  • The Committee is composed of the Chair of Governors, Vice-Chair, Headteacher, and the Chairs of the Committees plus the Deputy Headteacher as an Associate Member.
  • The Committee can co-opt other members for a one year period of time.
  • The Chair of the Committee is the Vice-Chair of Governors.
  • The Chairs of the Finance, Personnel, Curriculum, and Student Support Committees should ask their Vice Chairs to deputise for them if they are unable to attend.
  • The Clerk to the Committee is the Clerk to the Governors.
  • The business of the Committee is carried out according to Standing Orders.
  • The quorum for a meeting is the Headteacher or Deputy Headteacher, Chair of Governors or Vice-Chair of Governors, and two other governors. In addition, either the Headteacher or Chair of Governors should be present unless there are exceptional circumstances.

The Curriculum Committee

The Curriculum Committee shall oversee the delivery of the curriculum, monitor teaching, learning, and student performance, and advise the Governing Body on standards and other matters relating to the school’s curriculum.

Terms of Reference

  • To monitor the quality of teaching and learning across departments guided by the teaching and learning policy and with particular emphasis on standards, provision, and value for money.
  • To monitor the curriculum provision for students ensuring that it is inclusive and structured to meet the needs of learners at EP School and satisfies statutory requirements.
  • To monitor student performance using data from agreed school systems in year and outturn data from national assessments and public examinations against agreed school targets.
  • To support the school by engaging in discussion and debate in matters related to the curriculum.
  • To approve educational visits and off-site activities on behalf of the Governing Body.
  • To review, recommend for approval and monitor implementation of the policies allocated to the Committee in the Register of Policies and Documents.

Membership and procedures

  • The Committee is composed of a minimum of four Governors and up to two Associate Members as agreed by the Governing Body.
  • Clerk to the Committee is to be decided by the Governing Body.
  • The business of the Committee is carried out according to Standing Orders.
  • The quorum for a meeting is three governors.

The Student Support Committee

The Student Support Committee shall oversee the student support system and disciplinary processes and monitor attendance and exclusion of students.

Terms of Reference

  • To ensure that a Reintegration Committee is selected from the pool of eligible governors and that that Committee complies with the relevant procedures.
  • To monitor the effectiveness of the student support system.
  • To monitor elements in the school Raising Attainment Plan that pertain to student support issues
  • Evaluate how the school is performing in its duty to promote wellbeing.
  • To review student exclusions and attendance.
  • To review the Student Support literature.
  • To meet regularly with members of the student body.
  • To organise the training of governors to be members of the Reintegration Committee
  • To review, recommend for approval and monitor implementation of the policies allocated to the Committee in the Register of Policies and Documents.

Membership and procedures

  • The Committee is composed of a minimum of four Governors and up to two Associate Members as agreed by the Governing Body.
  • The Clerk to the Committee is to be decided by the governing body.
  • The business of the Committee is carried out according to Standing Orders.

The quorum for a meeting is three governors.

The Finance and Resources Committee

The Finance and Resources Committee shall:

  • oversee the finances of the school,
  • deal with any matters concerning the maintenance and development of the school premises and facilities.
  • deal with matters concerning the pay, performance, and training and development of staff.

Finance and Property Terms of Reference

  • To prepare the school’s annual budget and capital expenditure plan for approval by the Governing Body, and to establish and maintain a three-year financial plan.
  • To monitor expenditure of all public funds on at least a termly basis, and report significant anomalies from the anticipated position to the Governing Body.
  • To ensure that the school operates within the financial procedures (including those associated with Best Value and the Statement of Internal Control) specified by the Governing Body and Local Authority.
  • To agree the procedures for authorising higher-value purchases, authorising cheque signatories and recording the details of certifying officers, and authorising responsibilities for virement.
  • To ensure that school private funds are subject to audit and the findings, with the endorsement of the Governing Body, are reported to the Director of Education.
  • To monitor the operation of the site services contracts (cleaning, catering etc.), and to make decisions about purchasing services offered by the Local Authority.
  • To respond to any consultation by the Local Authority as to changes to the funding framework.
  • To establish and keep under review a Building Maintenance and Development Plan and Accessibility Plan which take account whole school and Health & Safety and Environmental requirements.
  • To oversee arrangements use of school premises by outside users.
  • To review, recommend for approval and monitor implementation of the policies allocated to the Committee in the Register of Policies and Documents.

Personnel Terms of Reference

  • To keep under review the staffing structure, and to monitor staffing levels, appointments, and resignations.
  • To oversee the appointment procedure for all staff and the process leading to staff reductions.
  • To establish, administer, and review the school’s Pay Policy and appraisal arrangements for all categories of staff.
  • To monitor elements in the school Raising Attainment Plan that pertain to personnel issues
  • To keep under review work/life balance, working conditions, and well-being of staff, including the monitoring of absences.
  • To monitor the arrangements for the training and development of staff, including the induction process.
  • To monitor compliance with equal opportunities legislation and employment law in all staffing matters.
  • To review, recommend for approval and monitor implementation of the policies allocated to the Committee in the Register of Policies and Documents.

 

Membership and procedures

  • The Committee is composed of a minimum of four Governors and up to two Associate Members as agreed by the Governing Body.
  • The Clerk to the Committee is to be decided by the governing body.
  • The business of the Committee is carried out according to Standing Orders.
  • The quorum for a meeting is three governors.

You can register your interest to become a school governor.

Send your email to the  clerktothegovernors@epschool.org

We look forward to hearing from you!

Register of Governors

Latest update: 16.12.2020

Name Category Date of appointment Term of Office end date Appointed by Committees Position
Chair / VC
Link
Alison Evans Staff 19.09.2019 18.09.2023 Staff Election Student Support    
Catherine Bodin Co-opted 30.03.2020 29.03.2024 Governing Body Curriculum Vice Chair of Curriculum Humanities
Chantel Picton Co-opted 24.09.2018 23.09.2022 Governing Body Student Support    
Graham Ferguson Parent 26.09.2017 25.09.2021 Parent Election

Finance and Resources

Leadership and Management

Chair of Finance Finance
IT Business Computing
Jan Sumner Co-opted 08.09.2018 07.09.2022 Governing Body

Finance and Resources Student Support Leadership and Management

 

Chair of Student Support English, inc literacy and oracy
Liz Cook Headteacher 01.01.2013 n/a Governing Body Ex-officio member of all committees    
Marc Mosthav Co-opted 04.12.2018 03.12.2022 Governing Body Curriculum
Student Support
  Modern Foreign Languages
Mark Glanville Co-opted 04.12.2018 03.12.2022 Governing Body Curriculum
Student Support
Vice Chair of Student Support Science
Mental Health
Mark Hooper Co-opted 11.12.2017 10.12.2021 Governing Body Leadership and Management Vice Chair of Governors Design Performing Art PE
Mary Temperton Authority 21.06.2020 20.06.2024 Local Authority Curriculum
Student Support Leadership and Management
Chair of Curriculum Safeguarding
Rene Rastall Co-opted 08.09.2018 07.09.2022 Governing Body All Committees Chair of Governors Maths
SEND
Vacancy Parent            
Vacancy Co-opted            
Vacancy Co-opted            
Matt Hall Associate 25.09.2017 24.09.2021 Governing Body As requested    
Claire O Brien Associate 25.09.2017 24.09.2021 Governing Body As requested    
Charlotte Stevenson Staff 29.02.2016 Resigned 23.07.2019        
Sue Swift Parent 04.12.2018 Resigned 03.05.2019        
Jacqui Webber Gant Co-opted 08.09.2018 Resigned 15.07.2019        
Sue O’Hare Co-opted 20.03.2016 Resigned 15.07.2019        
Register of Interests

As of September 2015, governing bodies are under a legal duty to publish the register of interests for Governors and Associate Members on their website. The following interests have been declared:

The information is taken from the Register of Business Interests. 

Nil indicates nothing to declare 

Latest update: 20.11.2020

Name Category Date of appointment Term of Office end date Appointed by Committees Position
Chair / VC
Link Interest / organisation Nature of Business Date interest was registered
Alson Evans Staff 19.09.2019 18.09.2023 Staff Election Student Support       Staff App.
Billie King Co-opted 08.09.2018 07.09.2022 Governing Body Curriculum   Pupil Premium
EPCS6
Nil Nil Nil
Catherine Bodin Co-opted 30.03.2020 29.03.2024 Governing Body Curriculum VIce Chair of Curriculum   Nil Nil Nil
Chantel Picton Co-opted 24.09.2018 23.09.2022 Governing Body Student Support   Humanities Nil Nil Nil
Graham Ferguson Parent 26.09.2017 25.09.2021 Parent Election Fin & Resources Curriculum Chair of Finance Finance
IT Business Computing
Microsoft
Birch Hill Primary School
EPCSFA
Employee
Co-opted Governor
Trustee
2011
2013
2019
Jan Sumner Co-opted 08.09.2018 07.09.2022 Governing Body Fin & Resources Student Support Chair of Student Support English, inc literacy & oracy Self – Warfield Park Homes Partner – Warfield Park Homes
EPCSFA
Employee
MD
Trustee
1993
1967
2019
Liz Cook Headteacher 01.01.2013 n/a Governing Body Ex-officio member of all committees     EPCSFA HT  
Marc Mosthav Co-opted 04.12.2018 03.12.2022 Governing Body Curriculum
Student Support
  Modern Foreign Languages ATOS IT and Business process solution 1995
Mark Glanville Co-opted 04.12.2018 03.12.2022 Governing Body Curriculum
Student Support
Vice Chair of Student Support Science
Mental Health
Self – Bayliss Court School Partner – SEBMAT and Slough & Eton College Governor HR Adviser 2015
2015
Mark Hooper Co-opted 11.12.2017 10.12.2021 Governing Body Leadership & Management Vice Chair of Governors Design Performing Art PE South Hill Park
EPCSFA
Director
Trustee
2018
2019
Mary Temperton Authority 21.06.2020 20.06.2024 Local Authority Curriculum
Student Support
Chair of Curriculum Safeguarding Councillor for BFC and BFTown
EPCSFA
Representing Constituents
Trustee
2015
2019
Rene Rastall Co-opted 08.09.2018 07.09.2022 Governing Body All Committees Chair of Governors Maths
SEND
EPCSFA Trustee 2019
Vacancy Parent               Parent  
Vacancy Co-opted                  
Vacancy Co-opted                  
Matt Hall Associate 25.09.2017 24.09.2021 Governing Body As requested       Associate  
Claire O Brien Associate 25.09.2017 24.09.2021 Governing Body As requested       Associate  
Charlotte Stevenson Staff 29.02.2016 Resigned 23.07.2019              
Sue Swift Parent 04.12.2018 Resigned 03.05.2019              
Jacqui Webber Gant Co-opted 08.09.2018 Resigned 15.07.2019              
Sue O’Hare Co-opted 20.03.2016 Resigned 15.07.2019              

Latest update: 20.11.2020EPCSFA = Easthampstead Park Community School Friends Association

Register of Attendance

Last updated 20.11.2020

Attendance record at governing body and committee meetings over the academic year.
      2018/2019 2019/2020
Name Category Term of Office end date Attendance Meetings % Attendance Meetings %
Alson Evans Staff 18.09.2023 5 6 83.33% 10 10 100.00%

Billie King

Co-opted 07.09.2022 7 11 63.64% 2 16 12.50%
Catherine Bodin Co-opted 29.03.2024       3 4 75.00%
Chantel Picton Co-opted 23.09.2022 6 8 75.00% 7 10 70.00%
Graham Ferguson Parent 25.09.2021 14 15 93.33% 18 22 81.82%
Jan Sumner Co-opted 07.09.2022 13 16 81.25% 20 22 90.91%
Liz Cook Headteacher n/a 13 20 65.00% 18 22 81.82%
Marc Mosthav Co-opted 03.12.2022 5 8 62.50% 4 16 25.00%
Mark Glanville Co-opted 03.12.2022 10 10 100.00% 16 16 100.00%
Mark Hooper Co-opted 10.12.2021 7 8 87.50% 11 16 68.75%
Mary Temperton Authority 20.06.2024 13 17 76.47% 18 22 81.82%
Rene Rastall Co-opted 07.09.2022 21 23 91.30% 24 28 85.71%
Vacancy Parent              
Vacancy Co-opted              
Vacancy Co-opted              
Matt Hall Associate 24.09.2021 9 10 90.00% 11 12 91.67%
Claire O Brien Associate 24.09.2021 7 9 77.78% 13 16 81.25%
Charlotte Stevenson Staff Resigned 23.07.2019 Maternity Leave      
Sue Swift Parent Resigned 03.05.2019 2 6 33.33%      
Jacqui Webber Gant Co-opted Resigned 15.07.2019 11 12 91.67%      
Sue O’Hare Co-opted Resigned 15.07.2019 7 11 63.64%      

The possible number of meetings includes those of the Full Governing Body plus committee meetings where the individual is a member

Notes:

  • Only committee meetings where the individual is a member have been counted.
  • Additional attendances if invited as a non-member to a meeting, have not been counted.
  • Performance Management panel meetings have not been counted

 

We are a proactive and involved Governing Board 

Please find our Governors Impact Statements for the past two academic years